Data Protection

Our data privacy notice

the King’s Gate Church, Bognor Regis. Charity No. 5135809

Who looks after data protection?

Under Data Protection legislation the church Charity Trustees of The King’s Gate Church are the Data Controller. This means they decide how your personal data is processed and for what purposes. On their behalf, Ben Leney is taking on the role of Data Protection Compliance Manager (DPCM).

What is personal information?

The categories of information that we may collect, hold and share include:

Personal information (such as name, telephone number, photograph, address and email address, appropriate family members)

Characteristics (such as gender, ethnicity, language, nationality, religious beliefs, sexual orientation, country of birth)

Where necessary, and only with your explicit consent, we may also require further personal information to help us provide you with ministry and support

How do we collect your information?

Your privacy is important to us and we’re committed to safeguarding the privacy of your information.

We will only collect information directly from yourself or, if you are under the age of 18, we may collect it from your parent or legal guardian.

What do we collect your information for?

We collect and use your information for the following purposes:

To enable communication (on the legal basis of ‘Consent’)

To contact you to send you our regular emails (through Mailchimp) and other communications regarding our church activities. We would like to send you information about our events and activities by email or telephone and will ask for your explicit permission to do so for each applicable communication medium.

Please note: where we rely on your consent to process data you may withdraw consent at any time and for any reason of your choosing, by contacting the DCPM either verbally or in writing.

2. To enable the Church to operate on a day to day basis (on the basis of ‘Legitimate interest’):

As part of the church, to hold your information within an address book which will be shared with others in the church (for more information, contact the DCPM or ask to see our Data Protection Policy)
To fulfil our purpose as a church and charitable organisation, including donation processing
To manage our accounts and records (including the processing of gift-aid applications)
Where an individual uses a publicly accessible service operated by the church (for example a toddler group, Sunday Lunch Club, PottersHeart or other public ministry)
To provide appropriate pastoral care from within The King’s Gate Church (for example if when asking the church for prayer, ministry or practical support your information may be shared with appropriate church staff and volunteers)
To undertake a specific ceremony or service including: wedding, dedications, funerals or memorial services
To comply with King’s Gate Safeguarding Policy for children and support and care for adults (for more information please contact Ruth Street)
To monitor and assess the quality of our services
To manage our employees and volunteers.

3. To comply with the law regarding data sharing (on the basis of ‘Legal Obligation’)

Where required to gather or share information on the basis of a statutory obligation, for example claiming gift-aid.

Sharing your information

We do not share your information with others except as described in this notice

Can I have my personal data corrected, forgotten or destroyed?

You also have the right to:

Object to processing of personal data that is likely to cause, or is causing, damage or distress
Prevent processing for the purpose of direct marketing
In certain circumstances, have inaccurate personal data corrected, blocked, erased or destroyed; and
Claim compensation for damages caused by a breach of the Data Protection regulations (see below for details)

How do we store your data?

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation. We will contact you on a regular basis to check that the information we are holding is accurate and that you agree to us holding it.

Your data will be held on storage medium appropriate to its purpose and processing. All personal data will be appropriately secured to ensure privacy is maintained and data loss risks are minimised, whether the data is stored on Googledrive, on a computer or on hard copy.

If you would like more information about our data security measures and/or how long we will keep your data for, please contact the DCPM.

Can I request access to my personal data?

Under data protection legislation, you have the right to request access to information about you that we hold.

For further details on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact the DCPM.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at http://ico.org.uk/concerns/Contact.

Pastor: Ben Leney 07445551158 (answerphone) or email at ben@thekingsgatechurch.org.uk

Information Commissioner’s Office: via website - https://ico.org.uk/concerns; tel: 0303 123 1113